AT Adventurers – Leadership Positions

  1. Oversight
      2. Need One Person

    • Currently Sharon Duffert
    1. Organize committee meetings
    2. Set dates for trip (Leanne coordinating)
    3. Coordinate aspects of planning
    4. Field questions from interested parties
    5. Evaluation
  2. Promotion – Get The Word Out
        3. Need three people

      • Currently: Dottie Russell, Sybil and Leanne
    1. Write up advertising
      1. Present to Girl Scout office to put in publications
        1. Web site
        2. Newsletter
        3. E-blast (250 words or less)
        4. Other
      2. E-mail advertising to past participants
      3. Other methods
  3. Registrar
      4. Need One Person

    • Currently: Sharon Duffert
    1. Collect registrations and deposits
    2. Send out permission slips and other required paperwork
      1. Information sheet
      2. Notarized release
      3. Health History Form
    3. Collect Health History forms and Notarized releases
    4. Be sure all participants are Girl Scouts
    5. Enter data into electronic files?
  4. Treasurer
      5. Need one person

    • Currently: Cindy
    1. Collect registration and trip fees
    2. Disperse money for expenses
    3. Balance accounts and prepare income/expense statement
    4. Collect car folders, check and redistribute during during trip
  5. Backpacking Skill Development
      6. Need one person

    • Currently: Faline, Juan, Laura
    1. Orientation
    2. Hiking with a backpack
    3. Conditioning
    4. Taste testing
    5. Dress rehearsal
  6. Backpacking Handbooks
      7. Need four to five or more people
      Currently:
    • Faline, Juan, Laura (update)
    • Cindy, Leanne (assemble)
    1. Update handbook as required/li>
    2. Print and assemble books for new people, or returning people who request one
  7. AT Hike Planning (including getting on and off trail)
      8. Need two people

    • Currently: Susan and Juan
    1. Hiking groups
      1. Number of groups required
      2. Experience and ability of participants
      3. Difficulty of terrain
      4. Availability of camping areas
      5. Availability of water
      6. Details of hike to each hiker
        1. detail map of area
        2. vertical elevation (up and downs)
        3. written summary
        4. important information for area
  8. AT Road Trip and camping off the AT Trail
      9. Need at least two people –

    • Currently: Mary Beth , Marie Ruf and Susan
    1. Recruit trail angels
    2. Meal Planning and kapers
    3. Camping location
    4. Orientate trail angels
    5. Road trip
      1. Location of campsite when off trail
      2. Location of campsite for trail angels
      3. Road trip to area
        1. number of cars required/who is available?
        2. marked maps for each car
        3. location of meeting spots
        4. assignment of backpacks and people to which car
      4. Detail of roads in hiking area
        1. set of detail maps for each car
        2. plan to put people on and off the trail
        3. Written directions (turn by turn)
        4. Assignment of backpacks and people to which car
  9. Car Folders – Gather all information and assemble.
    • Need one person – Sybil
      1. Items to be in each folder:
        1. Itinerary
        2. Important phone numbers and addresses and reservation information
        3. Participant’s phone numbers and trail groups, detailed participant information
        4. Emergency plan
        5. Council information “ in case of a serious injury”
        6. Blank paper
        7. Receipt folder/Money envelop
        8. Car assignments and cell phone assignments
    1. Planning Meeting and Pack-up meeting
      • Need 2 to 3 people –
        Currently: Liz, ______________, _______________
      1. Planning meeting
        1. Plan Trip
          1. Find contact/at-home person
          2. Find support drivers to go with us
          3. Be sure each group has a first aider and level iv certified camper.
          4. Plan trail menus (perhaps trail angels)
          5. Order AT patch/decal
          6. Get volunteers (assign kapers)
            1. Buy Food
            2. Make food
            3. Equipment
            4. Bandannas
            5. Maps
            6. Plan camp meals
            7. Plan Picture Swap
          7. Check equipment ( people who have not gone to check new people to help minimize weight
        2. Pack-up meeting
          1. Repackage individual food (each group to determine how to do)
          2. Repackage group food
          3. Distribute equipment
          4. Set up tents to determine size, appropriateness and completeness. Split between tent partner(s).
          5. Pack your backpack with everything except water
          6. Weigh backpack (goal 25-28 pounds). If you are over 28 lbs. You need to check in with your leader to lighten your pack
    2. Council Liaison
      • Need one person – Faline
      1. Send in Intent to travel form and other required
      2. Purchase insurance
      3. Check that program follows Safety-Wise and make recommendations as required
      4. Be sure you have certified leader(s) and first aider(s) for the group.
        1. Actively seek people seek people who are willing and able to take training.
        2. See that the leaders you have are re-certified when required.
    3. Additional activity
      • Need one person – Amy
      1. Decide on activity
      2. Find provider
      3. Check with council liaison that meets Safety-Wise
      4. Advise appropriate committee members of cost, required releases and instructions
    4. Picture swap – recruited at planning meeting
    5. Other as defined by Committee

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